Director of Finance and Administration is a senior staff position who is responsible for administering the business and financial operations of the organization, including financial control, reporting, payroll, and vendor relations. The most qualified candidate will possess outstanding financial acumen, a commitment to transparency, solid customer service skills, superb QuickBooks knowledge, and a desire to continue learning and to developing new skills in others.
DUTIES AND RESPONSIBILITIES
- Monitor internal controls for accounting, auditing, budgeting, purchasing, inventories, payroll, and administrative services functions.
- Manage daily administrative and financial activities, including financial record keeping, production of financial statements and settlement reports, and personnel records.
- Assist with the preparation of operating budgets and forecasts; monitor revenues and expenses against approved budget.
- Produce monthly financial statements, process accounts payable and accounts receivable, and process deposits; maintain records.
- Ensure compliance with all financial/tax reporting requirements of agencies/foundations, including FEMA, U.S. Department of Education, Iowa Department of Cultural Affairs, and various tax credit investors.
- Direct the preparation and maintenance of property, equipment, and instrument inventory records and maintain depreciation schedules.
- Work with the auditors in preparation of the annual audit report and filing of tax reports; review and approve all drafts; assure distribution of reports as required; respond to audit findings.
- Coordinate the administration of all operating leases and contracts, including: IT services, insurance, audit services, building lease, maintenance contracts, and other services.
- Prepare artistic settlement statements and reconciliations for productions.
- Prepare and submit financial reports as needed by other departments.
- Oversee processing of Orchestra Iowa School tuition collection and payroll, track scholarship availability, and annually assess School pricing structure.
- Create and review monthly performance statements for all non-Orchestra Iowa shows at the Paramount Theatre to reconcile with show promoters and venue management.
- Direct the preparation, distribution, and maintenance of all payroll records assuring compliance with all legal requirements.
- Prepare and submit federal, state, and local income tax forms, withholding forms, and other forms as required.
- Direct the execution of all benefits programs, including retirement programs, health insurance, and all other types of institutional insurance, maintaining accurate records and filing all required reports.
- Perform all new employee orientation processes, including collecting necessary paperwork and other onboarding, as needed.
- Perform other human resource functions, as required.
- Participate in concert duty on a rotating basis.
- Staff the Finance Committee; prepare monthly financial statements.
- Attend and report at all Board and Executive Committee meetings.
- Perform other duties as assigned by the CEO.
REQUIRED SKILLS AND EXPERIENCE
- Bachelor’s degree required, CPA preferred
- A minimum of five years of experience in finance or related field required
- Expert knowledge of QuickBooks and Microsoft Office required
- Excellent oral and written communication skills
- Strong customer service and problem solving skills
- Highly developed organizational skills and outstanding attention to detail
- Passion for the performing arts a must
SALARY AND BENEFITS
Salary commensurate with experience. Orchestra Iowa provides excellent benefits including medical, dental, vision, short/long-term disability insurance, downtown parking and many others.
To apply, please submit cover letter, resume with salary history and three references via email to firstname.lastname@example.org. No phone calls please.